Accounting Operations Associate - Accounts Payable (6 month FTC)
United Kingdom-South East
Req#: 20941BR
Date published: 19-Dec-2014
Opportunity: Experienced Hire
Business Line: Corporate-Finance
Business Plan: FIN
Level: 002
Black & Veatch UK is currently looking for an Accounting Operations Associate (Accounts Payable) under a 6 month Fixed Term Contract (which includes benefits and Pension), and who will be supporting the Accounts Payable team in Redhill, Surrey.
• Responsible for interacting with internal and external clients to provide information and assistance, and ensuring invoices are recorded accurately and timely. • Responsible for accurate and timely payment to the vendor, and for coordinating the wire and payment certificate process. • Also responsible for Accounts Payable (A/P) reconciliations, requesting and reviewing vendor set-ups, and working on moderately complex issues such as contingent worker policies and procedures, inventory, subcontract reconciliations and ad-hoc duties. • Works under supervision.
Principal Duties and Responsibilities:
• Provides research and information to internal and external customers. Includes invoice status requests, vendor payment histories, special projects as needed.
• Reviews invoices, payment requests and reports unusual items or discrepancies to management.
• Records costs to General Ledger and projects via invoice, payment request and miscellaneous transaction processing. Includes handling payment/cheque requests, invoices and wires, international draft requests, manual and Inter-firm Billing Engine invoices, tax check requests. Also includes handling cost corrections and adjustments.
• Requests vendor set-ups for Oracle and review set-ups.
• Acts as liaison between A/P and various parties on such issues as contingent worker policy and procedures and subcontractor invoices and perform ad –hoc duties when requested.
• Completes various A/P General Ledger reconciliations and system balancing, researches and resolves reconciling items.
• Completes data entry for Oracle inter-firm generated through the Inter-firm Billing Engine.
• Coordinates all aspects of inventory for Castle Documents Scanning and Iron Mountain Warehousing.
• Completes weekly and special payment runs for Accounts Payable (ensures proper separation of duties as this is completed by a person outside of A/P group).
• Assists Project Accountants in the maintenance, tracking, and reconciliation of Job Cost Subcontract information. Also assists with Contract Administration.
Contact with Others:
• Extensive contacts with Vendors: Vendors call to check invoice status; the A/O associate assists them in determining invoice status and directs them to appropriate contacts for resolution of discrepancies; the A/O associate also provides payment information in response to vendor or audit requests.
• Contact with Project Managers, Project Accountants, Project Cost Engineers, Invoice and Expense Report approvers, various dept personnel, employees: Check invoice payment status, answer questions and provide research regarding project costs, interact with approvers on policy and procedure issues, assist with coding questions and coding corrections, provide vendor payment histories, handle rush requests, provide assistance on various special projects such as contingent worker policies and procedures.
• Contact with Accounts Payable: Assists various other A/P groups with supplier set-ups and other A/P questions.
Scope of Work:
• Review vendor requests and inquiries and handle appropriately, or bring to the attention of the appropriate person (Impact: Timely, accurate information provided to vendors).
• Review appropriateness of requested invoice payments and invoice coding and report any unusual items, discrepancies, and/or compliance issues to appropriate management (Impact: Timely, accurate recording of cost and payment to vendors. Timely communication of any issues that need to be brought to managements’ attention. Better understanding and adherence to policies and procedures, timely identification and resolution of issues).
• Request and review vendor set-up, contact requester and/or vendor if necessary (Impact: Accurate, timely).
• Review compliance with certain policies and procedures, such as contingent worker policy, reconciliation preparation. Work with various groups and make recommendations/clarifications as necessary and perform ad-hoc duties as requested (Impact: Greater understanding and compliance on policies and procedures).
Minimum Qualifications:
Education Requirements:
• GCSE Maths/English
Work Experience Requirements:
• Previous related working experience.
Knowledge, Skills and Abilities:
• Desktop PC use: Intermediate
• Microsoft Word & Outlook: Basic
• Microsoft Excel, Spreadsheets, V-Lookup: Basic
• Knowledge of Financial Information Systems, Oracle: Intermediate
• Knowledge and Understanding of Construction Industry Scheme (CIS): Intermediate (Advanced an advantage)
• Knowledge and Understanding of Self-Billing: Intermediate (Advanced an advantage)
• Multi-tasking ability (Prioritize, organize, schedule work): Intermediate
• Problem Solving skills (Identify, analyze, research, evaluate, resolve): Intermediate
• Human Relations Skills (Written, Verbal, Client Service): Intermediate
Preferred Job Qualifications:
B&V Experience with Pushkar Deshpande
B&V Experience with Atul Karde
B&V Experience with Tony Koodie