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Administrative Assistant-Document Control

Thailand-Bangkok

Req#: 20323BR

Date published: 3-Dec-2014

Opportunity: Experienced Hire

Business Line: Energy

Business Plan: ADS

Level: 002

Primary Purpose:
Provide general clerical support performing routine activities under general supervision and within defined procedures. May have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. This position commonly assists project or administrative support assistants.

Principal Duties and Responsibilities:
• Completes paper filing activities
• Scanning and electronic filing
• Answers phones
• Greets and directs visitors
• Assembles documents
• Basic word processing and data entry
• Maintains simple spreadsheets
• Orders office supplies
• Runs reports
• May also be responsible for receiving and distributing mail, faxing, copying, cave storage, and report distribution

Minimum Qualifications:
• Minimum bachelor's degree in secretarial or business administration from a recognized accredited university.
• Minimum 2 year experience in secretarial/administrative functions.
• Must possess administrative skills and along with document control experience
• Be able to preparation of various types of document packages for both internal and external customers
• Detail oriented, able to focus on tasks
• Must possess excellent communication, good interpersonal skills, energetic, service-minded and detail oriented
• Ability to work well with minimal supervision and can work under pressure
• Good command of written and spoken English
• Good computer skills (MS Office – Word, Excel, PowerPoint, Outlook, etc.)

Preferred Job Qualifications:
High School Diploma or equivalent. Typing Intermediate Filing Intermediate Desktop PC Basic Microsoft Word Basic Microsoft Excel Basic Microsoft Outlook (Email, Calendar, Contacts) Intermediate Electronic file storage system Intermediate Human Resource Information System Basic Multi-tasking ability (Prioritize, Organize, and Schedule Work) Basic Human Relations Skills (Written, Verbal, and Client Service) Basic Workgroup's Policies & Procedures Basic Division Administrative Policies & Procedures Basic Division Project Policies & Procedures Basic

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Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

 

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