Accounting Assistant
Thailand-Bangkok
Req#: 20804BR
Date published: 4-Dec-2014
Opportunity: Experienced Hire
Business Line: Energy
Business Plan: FIN
Level: 001
Responsible for interacting with internal and external clients to provide information and supporting documentation, and for ensuring that costs are recorded to projects and to the General Ledger accurately and timely via Accounts Payable (A/P), Cost, and Expense Report processing. Responsible for accurate and timely payments to vendors and employees, and for ensuring that policies and procedures are followed in performing their duties and are adhered to by others. Works under close supervision.
Principal Duties and Responsibilities:
AP: Provides research and information to internal and external customers. Includes W9 handling, tax status inquiries, Expense Report and invoice status requests, vendor payment histories, returned check handling, vendor statement research, refund research and coding, auditor requests, requests for cost information, and special projects as needed. Reviews invoices, check requests, Expense Reports, revised timesheets, labor adjustments, and Miscellaneous Transactions for compliance with policies and procedures and reports unusual items or discrepancies to appropriate management. Ensures accurate recording of costs to the General Ledger and projects by completing the following: Data entry of Employee Business Expense Reports; Data entry of Invoices, purchase orders, subcontracts, check requests, payment certificates, Interfirm Billing Engine invoices; Data entry of field checks and wires; Tracking of payment certificates through the approval process, and mailing of original documents to central AO group; Generation of A/P Aging Reports and Cash Requirements Listings; Creation of project payment files and invoice approval listings; Data entry of revised timesheets, labor adjustments, and miscellaneous transactions. Generation of miscellaneous transactions on interfirm warehouse numbers, Service Division charges, and closed project charges. Ensures accurate record-keeping by maintaining A/P invoices, Expense Reports, and backup per company and IRS guidelines. Provides sorting, matching, and distribution of vendor checks. Runs and evaluates various reports each period to provide to appropriate personnel. Assists with A/P and vendor account reconciliations and error and issue resolution. Orders and maintains office supplies. COST: Provides necessary document support for client invoices, balances document support to system reports to ensure accuracy. Prepares historical document support requests as needed for project or overhead expenses. Coordinates activities of storage area, including filing weekly information and preparing boxes for permanent storage. Functions as a backup for A/P, Expense Report and Cost data entry as needed.; Individual contributor with no subordinates.
Minimum Qualifications:
No experience required.
Preferred Job Qualifications:
High School Diploma or equivalent. Desktop PC use - Basic 10 Key - Basic Microsoft Word - Basic Microsoft Excel - Basic Knowledge of Accounts Payable and Purchasing Systems - Basic Multi-tasking ability (Prioritize, organize, schedule work) - Basic Problem Solving skills (Identify, analyze, research, evaluate, resolve) - Basic Human Relations Skills (Written, Verbal, Client Service) - Basic
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