Project Secretary
India-Mumbai
Req#: 20157BR
Date published: 18-Sep-2014
Opportunity: Experienced Hire
Business Line: Energy
Business Plan: ADS
Level: 003
Performs typical secretarial and administrative duties and tasks of a varied nature according to established processes, applying occasional independent judgment. Generally supports smaller workgroup, such as a section, unit or functional area, under general supervision. Emphasis is more on secretarial role than administrative. Requires basic knowledge of workgroup’s policies and procedures. Has occasional contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
Principal Duties and Responsibilities:
Maintains the project database (tech and Non-tech) using company tools through project manager’s office. Arranges project meetings, travel, and events. Generates Personnel Change Notices as directed. Initiates or composes various documents, as well as researches, analyzes and summarizes information. May assign or coordinate work of other support staff. May attend or represent workgroup in meetings. May coordinate timesheet collection. May review expense reports for compliance. May verify accuracy of invoices prior to approval. Performs other general clerical duties as needed.; Acts in capacity of a “lead person” from a document database management standpoint. Does not have management responsibility for the people to whom they provide work direction.
Minimum Qualifications:
Bachelor’s degree Experience: 6-7+ years relevant experience preferred. Specific experience in managing medium size project administrative activities required. Top-notch verbal and written communication skills required. Team player and flexibility to support project deadlines. Advanced Microsoft office skills needed. needed
Preferred Job Qualifications:
Microsoft Word Intermediate Microsoft Excel Intermediate Microsoft Power Point Basic Microsoft Outlook (Email, Calendar, Contacts) Intermediate Project Management Systems Basic Time Reporting Systems Intermediate Travel Scheduling System Intermediate Global Scheduling System Intermediate Telephone and Web conferencing Basic Human Resource Information System Intermediate Knowledge of budget process and tools Intermediate Multi-tasking ability (Prioritize, Organize, and Schedule Work) Intermediate Problem Solving (Identify, Analyze, Research, Evaluate, and Resolve) Intermediate Human Relations Skills (Written, Verbal, and Client Service) Intermediate Time Reporting Policies & Procedures Intermediate Expense Reporting Policies & Procedures Intermediate Workgroup's Policies & Procedures Intermediate Division Administrative Policies & Procedures Intermediate Division Project Policies & Procedures Basic
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