Executive Secretary
Indonesia-Jakarta
Req#: 20730BR
Date published: 22-Nov-2014
Opportunity: Experienced Hire
Business Line: Energy
Business Plan: ADS
Level: 003
Provide support to project team and management under general supervision. Incumbents are developing project support skills while accomplishing duties and tasks of a varied nature according to established processes, utilizing occasional independent judgment. Basic knowledge of project policies and procedures is needed. Incumbent is typically building knowledge of processes by working on certain phases of a project of a limited scope, or on smaller projects. Knowledge of acceptable formats and requirements for correspondence and proposals is being acquired. Guidelines, direction and priorities are commonly provided, along with subsequent review of work conducted. May have frequent contact with clients, suppliers, or company employees outside the immediate work area to exchange information.
Principal Duties and Responsibilities:
Completes moderately complex filing activities such as scanning and electronic filing. Maintains project calendar. Arranges project-related meetings, travel and/or events. Generates or distributes ad hoc reports using various business systems and databases. Generates simple documents, such as letters, memos, spreadsheets and presentations. May maintain personal calendar for project manager. May coordinate collection of timesheets. May route and track invoices. May update project budget information. Performs other general clerical duties as needed.; Individual contributor with no subordinates.
Minimum Qualifications:
4+ years relevant experience preferred. Basic word processing and spreadsheet skills needed.
Preferred Job Qualifications:
High School Diploma or equivalent. Typing Intermediate Filing Intermediate Desktop PC Basic Microsoft Word Intermediate Microsoft Excel Basic Microsoft Power Point Basic Microsoft Outlook (Email, Calendar, Contacts) Intermediate Electronic file storage system Intermediate Project Management Systems Basic Time Reporting Systems Basic Travel Scheduling System Intermediate Global Scheduling System Intermediate Telephone and Web conferencing Basic Human Resource Information System Basic Multi-tasking ability (Prioritize, Organize, and Schedule Work) Intermediate Problem Solving (Identify, Analyze, Research, Evaluate, and Resolve) Intermediate Human Relations Skills (Written, Verbal, and Client Service) Intermediate Time Reporting Policies & Procedures Intermediate Workgroup's Policies & Procedures Intermediate Division Administrative Policies & Procedures Basic Division Project Policies & Procedures Basic
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